REGISTRATION

  1. Age will be based on the age of the child as of April 30th of the current year confirmed by birth certificate. 
  2. Players can play up 1 division if they are in the last year of eligibility of their current division without prior approval for 8U, 10U, and 13U (for example, an 8-year-old can play 10U, 10-year-old can play 13U). 
  3. Players that want to play up that don’t meet the above criteria can apply for an exception (online form can be found on Team Sideline) by March 1st. The player will be evaluated in a “try out“ format by an independent evaluator to determine if they have the appropriate skills to move up a division. 
  4. Players cannot play down a division. Players with special circumstances can petition for hardship, which will be evaluated and determined by the UPL committee. 

 TEAMS

  1. T-ball teams will be selected by the league coordinator. All other division teams are drafted by the coaches before the season begins. Players may not request a coach and there is no guarantee that a player will be drafted by a specific coach.
  2. Head coaches may select their assistant coaches before the player draft. 
  3. Coaches are guaranteed to coach their own child, unless they request otherwise.
  4. Brothers/Sisters will be placed on the same team. We cannot make the same guarantees with neighbors, friends, cousins, or other relatives.
  5. Players will be placed on a team based on their school and/or address. Homeschool students should play on a team based on their address. Residency/School attendance may be verified. 
REFUNDS

  1. A 50% program registration fee refund will be issued only if a request for a refund is made before teams have been selected. We do not give refunds based on players not getting on the teams they want. 
  2. There will be no refunds issued after practices have started. 

SCHOLARHIPS – Do you need assistance with registration fees? Contact your local organization for scholarship opportunities and eligibility. If your local organization doesn’t have a scholarship program, apply for an Every Kid Sport Pass. The Every Kid Sport Pass qualifications include:

  • The child is currently enrolled in Medicaid, SNAP or WIC
  • The child is between the ages of 4-18
  • The sport you are applying for is recreational, not elite or travel 
  • The sports season lasts at least 4 weeks 
COACHES

  1. Each volunteer is required to register on Team Sideline to be considered to coach.
  2. Volunteers must be 18 years old to coach a team.
  3. If selected to coach, the following paperwork must be completed before equipment and practice times are given: a). Background Check – Completed on TS, required every 2 years (checks may be run more often if warranted). b).  Mandatory reporter training – Completed yearly and Certificate uploaded to TS. c). Concussion Training – Completed yearly and Certificate uploaded to TS. d). Review and Sign Coach/Parent Code of Conduct – completed during registration and reviewed at coach meeting.
  4. Equipment will be checked out to each coach at the beginning of the season. A deposit of $250 will be required to check out equipment. (or if equipment isn’t returned, a $250 hold will be placed and must be paid before they can register for another season.) 

RESCHEDULE POLICY 

  1.  Reschedules will only be allowed for weather and field safety concerns determined by the local coordinator. 
  2. In the event of a rain out, the home team director/coordinator is responsible for initiating the rescheduling request. Both home and away director/coordinators will need to agree upon a date to reschedule. 
  3. If the game is not rescheduled within seven (7) days from the original rain out, then the director/coordinator in charge of scheduling will reschedule the game. If one team cannot make up that game due to any conflict, they will forfeit the game. 

COMPLAINT/ISSUE/PROTEST PROCESS 

 The purpose of this policy is to provide a clear, fair, and respectful process for addressing complaints related to rules, coaches, players, umpires, or fans. This policy applies to all participants and attendees involved in our youth activities. 

  • Complaints may be filed by players, coaches, parents, or spectators about inappropriate or unethical behavior, including but not limited to disrespect, unsportsmanlike conduct, harassment, abuse, rule violations, or safety concerns. Complaints should be factual, not retaliatory, and relate specifically to incidents observed during our youth events or practices.
  • If a problem arises with a coach or team member, the chain of command is as follows:
    • Player/Parent to Head/Assistant Coach
    • Parent and Player to Head and Assistant Coach
    • Parent and Player to Activities Coordinator, file a formal complaint in writing on the website form.a). Include: Date, time, and location of the incident, names of individuals involved, description of the incident and any evidence, and contact information of the person filing the complaint. b). Set an Appointment, this meeting will be face to face (th Head Coach will be present)
    • Parent and Player to Rec Manage (Activities Coordinator will be present)
  • Investigation Process:
    • Upon receiving a complaint, the UPL Committee will conduct a fair and confidential investigation. This may involve interviewing witnesses, gathering evidence, and consulting relevant policies. The investigation should be completed within 7-10 business days, with reasonable efforts to maintain confidentiality for all parties involved.
  • Resolution and Disciplinary Action:
    • After the investigation, the UPL Committee will determine appropriate actions, which may include warnings, mandatory training, suspension, or other disciplinary measures. The complainant and the person(s) involved will be informed of the resolution in a manner that respects confidentiality.
  • Retaliation is prohibited against anyone who files a complaint or participates in an investigation in good faith. Retaliation may result in disciplinary action. 
UMPIRE REQUIREMENTS AND REGULATIONS 

  1. Must register and attend all training sessions offered by UPL.
  2. Must be at least 14 years old by the start of the season to ump for UPL and Pink Sox
  3. Umpires are not allowed to officiate a game where they have a conflict of interest, including but not limited to having a relative on the team or coaching.